Acceptance – Miami March of the Living

March of the Living 2023-2024 Application

Acceptance Agreement

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Mazal Tov/Congratulations! Now that you have been conditionally accepted to participate in Miami's Leo Martin March of the Living (MOTL) program, Parent(s)/Guardian(s) and teens are required to complete and submit this acceptance paperwork. Parent(s)/Guardian(s) and teens must go through the acceptance documents together to make certain that they understand all the conditions and variables of the program.

We suggest that Parent(s)/Guardian(s) complete these documents with their teen. The paperwork will take 15-25 minutes to complete.

Preferred Gender Pronoun^*

Parent/Guardian Name^*

Parent/Guardian Last Name^*

Parent/Guardian Email Address^*

Parent/Guardian Cell Phone^*

My child is an Israeli citizen^*

Israeli Citizen Disclosure^*

Participants whose parents are Israeli Citizens or have lived in Israel and have Israeli identity numbers, please agree and sign below.

My child is intending to participate in a program under the auspices of Miami's Leo Martin March of the Living Program. I hereby declare that according to the definition of Israeli Law, the teen named below will enter and leave Israel with an Israeli passport.
 
I promise to arrange for this passport with the Israeli Consulate and hereby release Miami's Leo Martin March of the Living Program from all responsibilities regarding this matter.
 
While I am aware that these two weeks in Poland/Israel during high school do not endanger my son/daughter’s rights with the Center of Absorption and Customs and while I am aware that he/she will not be drafted into the army, prior to my son/daughter’s departure to Israel, I am required to check into the implications of this visit to Israel with regard to these matters of customs, absorption/immigration and army with a local shaliach or with our local Israeli Consulate, who are experts on these matters.
 
In light of the above, I hereby release Miami's Leo Martin March of the Living Program from all responsibilities with regard to the above during my son/daughter’s program in Israel including my son/daughter’s rights of customs, absorption/immigration and army.

I agree

Registrant(Teen) First Name^*

Registrant(Teen) Last Name^*

Print PARENT/GUARDIAN name to designate electronic signature indicating you have read and understand this disclosure.^*

Admin use only (do not edit)

Registrant(Teen) Email Address^*

Local & Emergency Contacts

Please provide the names and telephone numbers of Two(2) emergency contacts (not parent/guardian) we can contact in case we are unable to reach the teen's parent(s). Miami's Leo Martin March of the Living staff will always try to reach Parent(s)/Guardian(s) before the emergency contacts. By providing this information, you indicate that these individuals have the right to make decisions on behalf of your child if Miami's Leo Martin March of the Living staff is unable to reach Parent(s)/Guardian(s) during the MOTL program.

Will you be available by phone during the entire duration of our travel, April 24- May 8, should The March need to be in touch with you?^*

Emergency Contact #1 Name^*

Contact #1 Relationship to Participant

Contact #1 Cell Phone^*

Contact #1 Home Phone^*

Contact #1 Email Address^*

Emergency Contact #2 Name^*

Contact #2 Relationship to Participant^*

Contact #2 Cell Phone^*

Contact #2 Home Phone^*

Contact #2 Email Address^*

Participant Consent Form

Both teens and Parent(s)/Guardian(s) should review the following acceptance agreement:^*

Code of Conduct: I understand that part of the travel experience involves activities and group interactions that may be new to my teen, and that they come with uncertainties beyond what my child may be used to dealing with at home. I am aware of these risks and I am assuming them on behalf of my child. I realize that no environment is risk-free, and so I have instructed my child on the importance of abiding by the program’s Code of Conduct, and my child and I both agree that he or she is familiar with these guidelines and will obey them. The Code of Conduct will be provided later in this document for your review.
 
I acknowledge that novel coronavirus ( COVID-19 ) infections have been confirmed throughout the world. In accordance with the most recent guidance and protocols issued by the World Health Organization (WHO) and Centers for Disease Control and Prevention ( CDC ) for slowing the transmission of COVID-19, I hereby agree, represent, and warrant that my child will not participate in the Program within 14 days after (a) returning from highly-impacted areas subject to a CDC Level 3 Travel Health Notice, (b) exposure to any person returning from areas subject to a CDC Level 3 Travel Health Notice, or (c) exposure to any person who has a suspected or confirmed case of COVID-19. I further agree, represent and warrant that I have had the opportunity to discuss my child's participation in the program with my child's health services provider and that my child shall not participate in the program if he or she experiences any symptoms of COVID-19 or has been exposed to any individual with a suspected or confirmed case of COVID-19. I understand that if my child exhibits any symptoms of COVID-19 within 14 days of the program's commencement, my child will not be permitted to participate in the program. Moreover, if during the course of the program, Center for the Advancement of Jewish Education (CAJE), The Greater Miami Jewish Federation (GMJF), and their respective agents, staff, and consulting medical professionals develop any concerns about my child's exposure to, or symptoms of, COVID-19, my child may be quarantined and will receive medical care as deemed appropriate by the treating medical providers. I further acknowledge and agree that, due to the nature of the Program, social distancing of 6 feet per person among program participants and the agents and staff of CAJE, Federation is not always possible. I fully understand and appreciate both the known and potential dangers of my child's participation in the program and acknowledge that such participation may, despite the reasonable efforts of CAJE, Federation to mitigate such dangers, result in exposure to COVID-19, which could result in quarantine requirements, serious illness, disability and/or death of my child or any person who may contract COVID-19, directly or indirectly, from my child.
 
 
Consequences: I understand that the Director and March Manager have the authority to dismiss any participant without refund who:
 
Willfully disregards program rules, or who endangers the participant’s or others’ safety.
Harms him/herself or other members of the community.
Destroys property or the property of another member of the community.
Requires greater supervision than can reasonably be offered by the program.
Does not follow the March of the Living Code of Conduct.
Acts in any way the March of the Living staff find to be detrimental to the program.
In the event that my teen is dismissed from the program, I understand that it will be my responsibility to pay for all damages and whatever cost is involved in sending my teen home from international travel as well as any added fees in sending a chaperone along, should one be needed.

Furthermore, I understand that if my teen voluntarily withdraws from the MOTL program or behaves in a manner that results in his/her dismissal from the program, I will be held financially accountable and responsible for the significant subsidy that the community has invested on the behalf of my son/daughter. I understand that this amount could be as much as, but will not exceed the cost of the program.
 
International Travel: I hereby give my teen permission to attend the March of the Living educational sessions and trip to Poland and Israel. In the case that my child has dual citizenship with Israel, is an Israeli citizen, or is a citizen of a country other than the United States, I will take care that he or she will have the proper documents to travel in and out of the United States, Poland, and Israel.
 
PR and Marketing: I hereby authorize The Center for the Advancement of Jewish Education, the Greater Miami Jewish Federation and the International March of the Living program, to use any photograph, video, image, likeness, utterance or statement in which my child may appear or be involved, in whole or in part, in any media, including the Internet, for promotional, fundraising or other purposes, without approval by or compensation to the participant or parent. We hereby release The Center for the Advancement of Jewish Education and sponsoring organizations from any and all liability in connection with the use of any such photograph, video, image, likeness, utterance or statement.
 
I acknowledge and agree that The Center for the Advancement of Jewish Education and sponsoring organizations may use photographs, videotape, audio recordings, and/or written accounts of the Seminars for PR in which my child may appear.
 
Consultation with Physician: The undersigned agrees to consult with a physician of the undersigned's choice regarding the physical and emotional condition of the Participant. By permitting the participant to join in the program, the undersigned is representing to the sponsors that the participant does not suffer from any physical or emotional ailment, condition or disability which (a) requires ongoing medical or surgical care or treatment or psychological therapy that cannot be suspended for a three week overseas travel experience, (b) makes the participant's commitment in the program unwise, unwarranted or a potential source of danger to the participant or others who may travel, house with, or participate in the program, or (c) creates a high likelihood that the Code of Conduct signed by each participant would be violated during the program by the participant.
 
Medical Information: The undersigned do not have any information or knowledge regarding the Participant's physical or emotional condition that would adversely affect the participant's ability to engage fully in the program and which has not been disclosed in writing to the March of the Living staff on or before the date of this Consent. The undersigned is obligated, throughout the program, to inform the local staff in writing of any changes in medical condition (physical or emotional).
 
Medical Treatment: The undersigned authorize and direct the program leaders and their respective staffs to exercise their best judgment in seeking and obtaining medical aid or hospital care should the same be indicated or required in the event of an illness or accident or injury to the participant while participating in the program. The undersigned acknowledges that such medical treatment does not include treatment for pre-existing conditions, dental treatment or eyeglasses.
 
Medications: The undersigned authorize their teen who takes medication on a regular basis to be responsible for that regimen. The undersigned acknowledges that the medical staff with the group during travel is not responsible for dispensing medication and that any staff members, other than a licensed physician or nurse, are not permitted to dispense medication of any kind. If the participant requires medical attention beyond their regular routine they will see a licensed medical professional.
 
Commitments: Attendance and active participation at Sunday workshops and the travel component is mandatory. Participants who are absent for more than two activities may be asked to leave the program. Participants who are consistently late to the Sunday sessions may also be asked to leave the program. If a participant must miss an activity, it is expected that s/he will contact the March of the Living staff in advance. We encourage participants to contact staff regarding these issues, not parents. S/he is responsible to make up any required work when missing sessions. Failure to complete assignments may jeopardize participation in the program.
 
Fees and Withdrawal from Program: Miami's Leo Martin March of the Living program required an application fee of $180. If the participant withdraws voluntarily or is asked to withdraw from the program after February 1st, 2023, Miami's Leo Martin March of the Living program reserves the right to keep the full program fee. More information regarding program fee guidelines and refund policies will be made available in the coming weeks and posted to our website: https://caje-miami.org/teens/miamimotl/.
 
The undersigned acknowledges that the leaders of Miami's Leo Martin March of the Living Program reserve the right to require any participant to withdraw from the program (or restrict a participant's involvement in particular activities) (i) because of undisclosed medical, physical or emotional ailment, condition or disability, or (ii) if the acts or conduct of such individuals are deemed detrimental by Miami's Leo Martin March of the Living program leaders with the safety, interest, harmony, comfort or welfare of the program and the other participants in the program.
 
Program Contract: Miami's Leo Martin March of the Living program is committed to creating an atmosphere that is physically and emotionally safe, intellectually and spiritually stimulating, and socially and Jewishly enriching for all participants and staff members. We recognize that the staff alone cannot realize these objectives and we, therefore, invite participants to join us in creating a safe, fun, and stimulating environment.
This agreement shall be construed in accordance with the laws of the States of Florida. Any disagreement, claim, cause of action, or suit of any nature whatsoever between the parties may only be brought in a court of competent jurisdiction.
 
Release and Waiver of Liability: The undersigned acknowledge (i) the value and importance of the program, (ii) the risks inherent in the program, and (iii) that the sponsors cannot provide such programs if they have to bear liability for the potential risks described above. Therefore, the undersigned, on behalf of themselves and on behalf of the participant, and their respective heirs and personal representatives, hereby agrees:
 
Not to sue, assert a claim against, attach the property of, or to prosecute any of the sponsors, and all affiliated entities, and their respective directors, officers, members, agents and employees relating to the loss of life or limb, any personal injury, harm, accident, illness, loss of property (whether belonging to the participant or to a third party), claim, suit, damage, liability or expense, in any way affecting the participant, howsoever caused, and whether caused, directly or indirectly, by any of the sponsors and/or the participant or other program participants, arising out of or in connection with the participant's participation in the program.
 
To release, indemnify and hold harmless the sponsors (Miami's Leo Martin March of the Living) from and against any claim, damages, suit, liability or responsibility asserted against the sponsors for theft, loss or damage to the property of the participant or third parties.
 
To indemnify and hold harmless the sponsors from and against any claim, damages, suit, liability or responsibility asserted against the sponsors arising out of or in connection with the acts or omissions of the participant.
 
To authorize the Center for the Advancement of Jewish Education, the Greater Miami Jewish Federation, and sponsoring organizations to use any photograph, video, image, likeness, utterance or statement in which participant may appear or be involved, in whole or in part, in any media, including the Internet, for promotional, fundraising or other purposes, without approval by or compensation to the participant or parent. We hereby release the Center for the Advancement of Jewish Education, the Greater Miami Jewish Federation, and sponsoring organizations from any and all liability in connection with the use of any such photograph, video, image, likeness, utterance or statement.

We Agree

Print TEEN name to designate electronic signature indicating you agree to the Participant Consent Form^*

Print PARENT/GUARDIAN name to designate electronic signature indicating you agree to the Participant Consent Form^*

Code of Conduct and Disciplinary Approach

Both Parent(s)/Guardian(s) and Teens should review the following Code of Conduct together. We encourage Parent(s)/Guardian(s) to discuss these guidelines with their teens in detail.^*

2021-22 Miami's Leo Martin March of the Living 
Code of Conduct and Disciplinary Approach
 
For the sake of creating a safe and successful program experience, March of the Living has established a series of rules and disciplinary guidelines. Each disciplinary situation is evaluated individually, but as a general rule, infractions related to physical violence, drugs/controlled substances, alcohol, and leaving the group without authorization are dealt with on a zero-tolerance basis. A single infraction will result in immediate separation from the group and may be grounds for dismissal from the program. March of the Living staff reserves the sole right to make these decisions. In the event of a program dismissal, the parents of a dismissed participant will be solely responsible for all associated fees, including the cost of special transportation to the airport, a flight chaperone if necessary, or an airline change fee. No portion of the program fees will be refunded and any scholarship funds awarded will need to be paid for in full. Given the international nature of the program, the consequences of dismissal are extremely serious, embarrassing, costly, and disruptive to the rest of the group.
 
It is our sincere hope that no one will need to be expelled from March of the Living, and accordingly, we encourage parents and teens to discuss this matter carefully together before signing the agreement below.
 
There is also a range of other behavioral matters which are dealt with on the program through a series of steps -- which may involve a staff-teen conversation, a formal warning, loss of free time or other privileges, program probation, and ultimately dismissal. Again, the March of the Living staff reserves the sole right to make decisions related to behavioral conduct and disciplinary consequences. Any specific follow-on questions related to disciplinary rules and regulations should be directed to the Program Manager of Miami's Leo Martin March of the Living (MOTL), Stephanie Goodman (marchmanager@caje-miami.org).
 
LEGAL GUIDELINES:
 
1. I understand that regardless of my age I will be considered a minor throughout the two-week travel experience.
2. Alcohol, illegal drugs, and unauthorized prescription medicines are prohibited. Participants are not to enter alcoholic drinking establishments (bars, pubs). Possession, consumption, and/or purchase of drugs and/or alcohol will not be tolerated on the March of the Living program and can result in immediate dismissal.
3. You are to refrain from participating in gambling or entering into any gambling establishments.
4. Possession of any item that any law enforcement agency (including TSA) would consider a weapon is unacceptable.
5. The March of the Living is a non-smoking experience. Failure to comply with the strict adherence of no smoking will jeopardize your participation in the March. Miami’s March of the Living policy does not allow for smoking of any kind by participants regardless of age – including purchasing and/or possession. This policy includes electronic cigarettes, Juuls, and water pipes (i.e. hookah pipes). The purchase or possession of smoking paraphernalia is not allowed on the program for any reason and will result in disciplinary action or dismissal from the program. Disciplinary action could include sending letters to a participant's High School and their future college/University about the infraction. Be aware that in a foreign country (Poland & Israel) the laws are different and that you don’t have the same rights as you have in the USA.
 
The March of the Living staff reserves the right to administer a breathalyzer test and/or search any participant’s belongings or room at any time and for any reason during the course of the trip.
 
SAFETY GUIDELINES:
1. Participants are not allowed to leave the hotel premises at any point without the group or a staff member. Leaving the hotel premises is a major breach of all of our security and safety precautions.
2. Part of our general approach to safety and security, participants on the March of the Living program are not allowed to leave the supervision of the program at any time. There will be occasions for limited free time in specific areas that are deemed secure by program staff. However, the general rule is that there is no leaving the program at any time and for any reason whatsoever during the day or at night. Leaving the program without specific staff authorization could be grounds for immediate dismissal.
3. All rooms should be locked upon leaving, even if you are just going down the hallway. When inside the room, double lock your door. Interconnecting doors may not be opened. Never open your door without knowing the person on the other side. If someone identifies him/herself as “hotel security or room service,” call your staff or the hotel front desk BEFORE unlocking the door.
4. I.D. badges must be worn at ALL times, in a visible location on your upper body.
5. To fully appreciate the program, a good night sleep is essential. A curfew will be enforced at the discretion of trip staff. Participants are expected to abide by these curfew rules. Leaving your room after curfew is a serious rule violation.
6. Hotel rooms are assigned on a single-gender basis, and participants of the opposite sex are not allowed to be in the same hotel room at any time during the program.
7. Outside visitors are never allowed without prior approval of the March Manager or Tour Group Leader.
8. Attendance at all programs, activities, tours, meetings and meals is required of all program participants.
9. Participants will wear masks when appropriate and informed to do so. 
10. Participants will willingly participate in Covid testing as necessary throughout the program.
 
ETHICAL & MORAL GUIDELINES
 
1. Dressing appropriately is expected on the Miami March of the Living (MOTL). Modest dress is required to demonstrate the respect and sensitivity we should show one another and the sites we visit. Further details regarding dress code will be discussed and enforced throughout the program.
2. The MOTL will not take any responsibility for teens who pierce or tattoo their bodies. Obtaining body piercing, including ears, and tattooing while on the trip can lead to infection.
3. Boys and girls are not to be in one another’s rooms at any time. This includes free time, before and after curfew.
4. It is expected that all participants (teens and adults) will exhibit appropriate behavior at all times.
5. Cell phone use is permitted during free time, but NOT during sessions, touring or activities. Infraction will result in the devices being taken away. Be certain of your phone plan when calling the States and how much your charges will be.
6. Participants may not use their cell phones or electronic devices in public spaces during Shabbat.
7. Each participant is responsible for one another’s roommates in terms of wake-up and curfew. Being well-rested will ensure good health and will provide the greatest programmatic benefit. Violations of curfew and wake-up are inconsiderate to your roommates, other participants, staff, and hotel guests and will result in penalties.
8. Abuse of hotel property, breakage, or theft will not be tolerated. “Souvenirs” may not be taken from the hotels or venue; any breakage will be the responsibility of the offender and/or occupants of that specific room. Our buses are shared, public space. Each participant is responsible for keeping the bus orderly throughout the day. At the end of each touring day, you may be assigned bus clean up.
9. Our trip follows kosher guidelines that all participants are required to adhere to. Due to this, all food in Poland will be provided and participants are not allowed to purchase food in Poland. We encourage participants to bring kosher snacks on the trip.
10. ALL participants are required to remain with their assigned bus and are required to sleep in their assigned rooms without changes. The MOTL staff may change roommates at each new location.
 
SOCIAL GUIDELINES
 
1. We believe in the unique power of a group experience as opposed to a collection of individual experiences. As a member of a traveling community, each participant has a responsibility to treat his/her fellow participants and staff with respect and decency. Our aim is to create an atmosphere where everyone on the program is made to feel welcomed and comfortable, and each participant plays a role in making this possible.
2. Participants are required to download WhatsApp and other applications in order for staff to best communicate with teens throughout the duration of the program and travel period.
3. Social Media (the use of Facebook, Instagram, Snapchat, Remind, Twitter and the like) must be used responsibly at all times. Participants are encouraged to make use of social media channels but within healthy and productive boundaries. As with cell phone use, you may post on social media sites during free time, but NOT during sessions or activities. During free time, you are encouraged to post reflections on your personal experience and interactions throughout the March of the Living.
4. Before posting anything on a social media channel (including Facebook, Twitter, Snapchat, Instagram, Remind, a personal blog, or any other public channel), ask yourself the following four questions:
Does this post/picture/video reflect positively on Miami's Leo Martin March of the Living?
Is this post in any way hurtful or demeaning to another person? (This includes educators, staff, fellow participants, Holocaust survivors, or anyone else – including those who will NOT see the post [i.e. A Holocaust survivor who does not have a Facebook account])
Is this something I’d want someone else to post about me? (Be overly judicious with answering this question. If you are not particularly sensitive, assume others are much more sensitive than yourself.)
Does this post/picture/video in any way reflect the breaking of any rules of Leo Martin March of the Living?
5. Behind the scenes of the March of the Living program is a complicated logistical and security-based plan which requires us to keep to an exact schedule. Staying on schedule and staying safe requires the cooperation of every participant. It means waking up in the morning on time, not wandering from the group, and respecting the overall schedule of the program. The consequence of being late is that elements of the program will be canceled. It is our goal to share as much of Poland and Israel with you as we can, and we need every participant’s cooperation to enable the program to be fully experienced. 

By signing below, all participants and parents agree to abide by the Code of Conduct as set forth by Miami's Leo Martin March of the Living program. It is expected that you will act with the highest degree of responsibility and represent yourself, your family, and your community well. However, if you do not comply with these expectations, please know that there will be consequences that will detract from your experience. In the event of a program dismissal, the parents of a dismissed participant will be solely responsible for all associated fees, including the cost of special transportation to the airport, a flight chaperone if necessary, or an airline change fee. No portion of the program fees will be refunded and any scholarship funds awarded will need to be paid for in full.
 
We, the undersigned, agree to abide by the Code of Conduct.

We Agree

Print TEEN name to designate electronic signature indicating you agree to the Participant Consent Form^*

Print PARENT/GUARDIAN name to designate electronic signature indicating you agree to the Participant Consent Form^*

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